Boyne Resorts

Events Coordinator

Job Locations US-WA-Snoqualmie Pass
Posted Date 2 months ago(10/16/2021 9:44 AM)
Requisition ID
2021-11181
# of Openings
1
Resort
Summit at Snoqualmie
Position Type
Full-Time Year Round
Season
Winter
Category
Marketing

Overview

The Event Coordinator is detail oriented, organized and always strives to create and share fun! This person is collaborative, enjoys working on multiple projects across multiple departments, and possesses strong written and verbal skills. The Event Coordinator’s focus is on executing The Summit at Snoqualmie’s event calendar, ensuring it is implemented in a timely, seamless, and guest-focused manner. Creating positive experiences for participants, attendees, and guests at Summit events and activities is at the core. Not only does this position require a strong, can-do attitude with the ability to problem solve and think creatively in all situations, but it also requires strong planning and project management skills to stay on track and execute well. The ability to build and maintain positive relationships is key in this position, must be able to work positively and effectively with many resort departments and engage in frequent communication for event success. This position works varying hours, including weekends and holidays. Most coordinated events and activities are held on weekends or at night.

Responsibilities

The following statements are intended as general illustrations of the work in this classification and are not all-inclusive of the specific position. 

  • Coordinate and plan all Summit events according to the events calendar.
  • Oversee any additional staff or volunteers needed for events.
  • Ensure that all event employees receive the guidance and support necessary for executing their role in the event.
  • Coordinate with all Summit departments and/or outside vendors for event success.
  • Coordinate all on-site needs for events and ensuring all contractual obligations are met.
  • Writes, updates and publishes event listings and event recaps that may include photographs and/or videos.
  • Represents the mountain at both on-site and off-site events, assist with special guests and industry relationships.
  • Creates, publishes, and contributes content for Summit social media as needed, as well as assists with web and email updates regarding event information.
  • Maintains a high frequency of internal event communication.
  • Coordinates all event related risk management needs including: releases of liability for event participants, certificates of insurance and safety compliance. Includes United States Forest Service compliance.
  • Meets with department managers in pre and post event mode to ensure a high level of event collaboration and communication.
  • Proposes new events and plans to meet resort objectives.
  • Works with outside event coordinators as needed.
  • Coordinates sponsors and partners for events and activations.
  • Maintain budgetary guidelines for each event, activity or promotion.
  • Maintain and enhance a guest focused culture at all times.
  • Other duties as assigned.

 

COMPETENCIES

  • Success With The Guest -Create a positive impression for our guests. Genuinely welcomes the guest: smiles, makes eye contact, engages the guest in conversation and thanks them for their patronage.
  • Work Performance and Job Knowledge -Accuracy, attention to detail, volume of work produced and speed in which it is completed. Such knowledge may be gained from education, experience, training and the ability to adapt to new situations.
  • Teamwork -Upbeat and dependable. Demonstrates the ability to cooperate, communicate and work as a team player with co-workers, supervisors, and outside contacts.
  • Professionalism –Acts professionally and is respectful of others. Adherence to all uniform & grooming standards.
  • Attendance/Punctuality – Communicates absences and schedule changes in a timely manner. Promptness in reporting to work and adherence to break and lunch schedules.
  • Safety – Demonstrates safety consciousness with guests, resort and co-workers. Attends safety meetings and adheres to safety codes and procedures.

Qualifications

    • Ideal candidate will have event coordination and/or production experience.
    • Dedicated to providing great customer service.
    • Must have computer skills to include Microsoft Word and Excel, Outlook, PowerPoint.
    • Must display excellent communication skills – both written and verbal, as well as customer service skills.
    • Must have excellent ski or snowboard skills, must be advanced level or higher.
    • Uses independent judgment, initiative, and good human relations and problem solving skills in the application and follows through on actions.
    • Must show demonstrated attention to detail, flexibility and the ability to act independently, quickly & effectively on arising opportunities.
    • Must have excellent organization skills, be able to handle a high number of projects simultaneously, and meet required deadlines with a high degree of accuracy.
    • Must have the ability to communicate clearly and relate effectively with snow sports enthusiasts.
    • Must show understanding of snow types and weather as it relates to skiing and snowboarding conditions.

     

    EDUCATION and/or EXPERIENCE
    Associates Degree and/or relevant marketing, events or life experience.

     

    PHYSICAL DEMANDS
    While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is frequently required to ski or snowboard and regularly required to ski or snowboard with a backpack or camera. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; hike, climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 50 pounds. This includes moving event materials or equipment, snow removal, and keeping the office neat, clean, and organized. 

     

    WORK ENVIRONMENT
    The Event Coordinator works both indoors and outdoors in a variety of weather conditions. The employee will be required to move between base areas and occasionally work off-site.

     

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. The Summit at Snoqualmie will provide reasonable accommodations to qualified persons with known disabilities to allow an individual to perform the essential functions of his or her job, as required by law.  If you believe you require reasonable accommodation you should let your supervisor or human resources representative know as soon as possible.

     

     

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