Boyne Resorts

Sugarloaf Sales Coordinator

Job Locations US-ME-Carrabassett Valley
Posted Date 2 months ago(8/31/2020 2:34 PM)
Requisition ID
# of Openings
Position Type
Full-Time Year Round
Year Round
Targeted Job Start Date


Sugarloaf is looking for an energetic, outgoing, and detail oriented person to join our Sales Team as the new Sales Coordinator. This role will work with all divisions of the Sales Team to ensure quality service in all resort events and is the link between the Sales Department, the Food and Beverage Department, and the Guest Services Team. The Sales Coordinator is primarily responsible for all service aspects related to weddings and social events booked through the sales office and will coordinate with the wedding sales manager, chefs, and catering staff to ensure quality service from start to finish. This role will also assist clients in the selection of food and beverage menus and to also ensure proper execution of events, time lines, and catering orders. 


  • Maintain and accurately keep updated, customer records with current software programs; Delphi 
  • Be present at functions and be responsible for ensuring the quality and execution of the event 
  • Respond to all customer enquires in a timely manner  
  • Create and prepare accurate catering banquet event orders for customers, ensuring that the catering offer matches the contracted event(s), in terms of product selection and budget and estimated attendance. 
  • Organize and attend client meetings as needed. 
  • Be able to work with short lead times while maintaining efficient and effective inter-department communications and deadlines 
  • Responsible for detail-oriented documentation of groups 
  • May also undertake some general administrative tasks as required.  
  • Flexible work hours may include days, nights, weekends and holidays. 
  • This job description is not exhaustive and the role necessitates flexibility to take on other responsibilities, which are at the discretion of the Director of Sales. 


The ideal candidate for this role will...

  • have at least a High School degree or degree equivalent (Bachelor's Degree preferred)
  • have at least 5 years of established work history in the hospitality industry with a conference and banquet background
  • be able to lead by example and maintain positive work relationships within the company
  • be comfortable with computer, phone, and direct contact meetings with customers
  • have a valid driver's license
  • be able to work days, nights, weekends, and/or holidays as needed for events and to complete tasks 


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